"Ordnung muss sein" even for voluntary work, but particularily when it comes to reimbursment of expenses. To make the treasurer's work easy and transparent, please use the following template when you want to claim your expenses. It is approved by German tax authorities.
a text translation made by a professional |
- a statement from the workgroup leader explaining why this was needed |
- the invoice from the professinal translator |
E.g. in the case of somebody wanting a reimbursement for gasoline spent on driving you from Lausanne to Geneva, we need both |
- a statement from the workgroup leader explaining why this was needed |
- the gasoline bill |
private phone |
to/from date WG-codec |
if a copy of your phone bill does not explain your costs, make a claim according to the following: "I called C calls to persons P during timespan T at locations L." |
train tickets |
to/from date WG-codec |
copies of mails/pages from online booking systems alone are not admissable, save all paper traces |
flight tickets |
to/from date |
copies of mails/pages from online booking systems alone are not admissable, save all paper traces |
receipts taxi |
to/from date |
|
receipts lunch/dinner |
when, where, participants and purpose |
|
receipts mobile phone (pre paid cards) |
when and where |
copies of mails/pages from online refill systems alone are not admissable, save all paper traces |
communications |
when and where |
|
conference fees |
when where WG-codec |
I am not sure how to get a paper trace of confrence fees payev bby e.g VISA |
Important: If the amount is 100€ or above, a proper invoice is needed, issued to FFII e.V. (including the FFII address), and with the signature/seal of the shop or restaurant, etc.
to be contiued
EXAMPLE
it would be nice to have an upload of a "perfect example" with pdf's and everything
